Exhibitor Zone
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Organizer：
Taiwan Visitors Association(TVA)Address: 8F.-1, No.285, Sec. 4, Zhongxiao E. Rd., Da’an Dist., Taipei City 106, Taiwan (R.O.C.)
Tel: +886-2-2752-2398
E-mail ：contact@taipeiitf.org.tw
Website ： www.taipeiitf.org.tw
Location：
Taipei Nangang Exhibition Center, Hall 1(No.1, Jingmao 2nd Rd., Nangang District, Taipei City 11568, Taiwan)
Dates：
November. 4th - Nov. 7th, 2022 (Friday – Monday)Eligibility：
■ The International Travel Fair is open to all local and international travel-related organizations, airlines, travel agencies, hotels, SPA resorts, homestays, theme parks, cruise lines, railways and highways operators, car rental companies, tourism publications and other travel-related enterprises.■Appendix:
1. Licensed Documents & Registration: All exhibitors and delegates must provide the following documents as proof of eligibility.
1). All travel agencies, hotels and tourism-related organizations must present licensed documents and registration.
2) Hotels、B&Bs and homestays must have the government issued hotel and homestay license documents.
3) “Company Registration” or “Operating License” Registration Documents
※ Please log on to the Ministry of Economic Affairs Commerce Industrial Services Portal to download your company’s registration and license documents. Please visit the website at http://gcis.nat.gov.tw
※ Taiwan Visitors Association Donation Entity are not required to turn in the documents stated above.
2. All hotel, hot spring, meal, and other service coupons sold during 2022 ITF must abide by the regulations stated in the “Mandatory and Prohibitory Provisions of Standard Form Contracts for Gift Certificates of Commodities (Services)”. Please provide an e-copy for reference upon application.
●For regulations of coupons, please refer to the “Mandatory and Prohibitory Provisions of Standard Form Contracts for Gift Certificates of Commodities (Services)” issued by the Ministry of Economic Affairs on April 10th, 2020 for details.
(https://gcis.nat.gov.tw/elaw/lawDtlAction.do?method=viewLaw&pk=253)
●Consumer Protection Office Examinations and Targeted Reviews:
1. Coupons/Vouchers Contests Must Include:
① Terms and Conditions. (If the coupons have “periodical or seasonal” usage differences, the period, or the agreed usage method of the preferential and the usage method or similar context after the preferential period should be clearly stated.)
② The guarantee period must be no less than one year, effective from the selling date, and have the method and expiry dates for the guarantee stated.
③ If the voucher is damaged but still can be recognized, it is still valid and exchangeable; if it is name registered but lost or stolen, it can be redeemed. Extra fees or commission should comply with relevant regulations.
④ Refund procedure and amount are required to be included in the terms and conditions. The administrative fee can be charged on a pro-rata basis and complied with relevant regulations
2. Coupons/Vouchers Contests Must Exclude：
① Expiry date.
② It shall not be stated that the obligation to provide products or services can be exempted, extra fees shall not be charged while using the vouchers.
③ When issuers use a third party as the provider of the actual commodity (service), they are not allowed to state exemption from liability of issuers or intents of similar expressions when there are disputes in consumption between the consumer and the provider of the actual commodity (service).
④ The terms and conditions shall not against the law, obviously unfair or defrauded. ■ The companies of consignment sale of accommodation coupons, meal coupons, membership cards and other special offers/gift vouchers are not permitted.
Other Privileges：
■ Tourism Resource Promotion (TBA)To create an exchange platform for the tourism industry, the Organizer will invite representatives from local and foreign governments to provide the latest travel information during the promotion and invite travel-related industries to participate as well, hoping to match and connect tourism products and increase the benefits of the exhibition. (The timetable will be announced later)
■ Travel Mart
To be announced.
■ Travel Forum
For Taiwan and international tourism development trends, several renowned speakers from home and abroad were also invited to participate in the forum to establish a travel information and trend platform for the tourism industry.
■ Main Stage Performance and Product Presentation
All renowned performance groups around the globe to perform at the event are invited; by showcasing unique performances that demonstrate diversity and culture, as well as revealing the latest travel information. Exhibitors may also take this opportunity to further introduce and present new tourism products to consumers. This allows consumers to gain a more detailed understanding of the products available to them, and thus, fulling the purpose of this event.
■ Press Conference
One day prior to 2022 ITF, approximately 200 members of the local and international press community will be invited to interview the organizing committee, creating greater exposure for the event.
■ ITF Preferential Exposure
Exhibitors can launch products with preferential prices during the event. The Organizer will also help to promote them on the official website of 2022 ITF and Facebook fan page, and also invite the media to report on it.
■ Exhibitors are allowed to use the “2022 ITF Taipei International Travel Fair” logo
Exhibitors are allowed to use the logo of “2022 ITF Taipei International Travel Fair” during online promotions and sales, increasing product exposure by combining the ITF brand and its customer power.
Online Application begins at 10:00 a.m. on March 1st, 2022 and will close when the maximum number of applications has been received.
Website: www.taipeiitf.org.tw
Application Procedures：
• For all exhibitors, please upload a digital file of your company registration document within 7 days of online application. For all hotel and homestay entities, please upload a photocopy of government licenses and other relevant documents for authorization by the main organizers.• Exhibitors intending to distribute special gift coupons, hotel accommodation coupons and/ or hot springs coupons etc., must abide by the “Mandatory and Prohibitory Provisions of Standard Form Contracts for Gift Certificates of Commodities (Services)” rules and regulations, and upload the digital sample to the website for authorization by the main organizers.
Online Registration Procedures：
※Please complete the payment after receiving the confirmation E-mail.
Payment Method：
Payment must be made via any of the following methods:• International money order
• T/T or wire transfer to Taiwan Visitors Association bank account details below
Bank: Mega International Commercial Bank Co. Ltd. HOFD Taipei Taiwan
Account Name: Taiwan Visitors Association
Account No.: 00753086780
Swift Code: ICBCTWTP007
★ US Dollars payment only.
※ By failing to meet payment deadline June 30th,2022, the Exhibitor forfeits all benefits attached to the aforementioned terms, also the Organizer retains the right to reject the application.
※ It is mandatory to notify the organizers by phone or E-mail if transferring funds by ATM direct transfer or personal account transfer. (+886-2-2752-2398 / contact@www.taipeiitf.org.tw)
Application Deadline :
• Early Bird Deadline: June 30th, 2022• Payment Deadline: September 16th, 2022
※The organizer reserves the right to cancel the eligibility for exhibiting of any exhibitor whose payment has not been received after September 16, 2022.
Cancellation and Refunds ：
Registered applicants who wish to withdraw from the Fair for any reason must submit a written request for refunds.Accepted cancellation will be refunded based on the following amount:
• Cancellation before August 24th, 2022, 75% of the total payable.
• Cancellation before September 22nd, 2022, 50% of the total payable.
• Cancellation on or after September 23rd, 2022, no refund.
*If booth reduction/withdrawal is requested by the Organizer, refunds would be processed separately.
Acceptance of Application：
•The Organizer reserves the right to accept or reject applications received online by email.•Please complete the payment after receiving the confirmation E-mail from the organizer.
Allocation Exhibition Space：
a. While consideration will be provided to the Exhibitor’s preference, the Organizer is responsible to allocate and the made Final decision for space allocation.b. The Organizer reserves the right to alter space allocations, reduce the number or size of booths, and change the location of booths according the capacity and the general interest of the exhibition.
Change or Postponement：
The 2022 Taipei International Travel Fair will be held at the venue and at the dates and times indicated in the Stand Registration. If for whatever reasons beyond the control of the Organizer that the venue is changed, or the dates and opening time are altered, cancelled, or postponed, the Organizer shall not be held liable for any losses suffered directly or indirectly by the Exhibitor. In the event the Organizer is obliged to cancel the Exhibition for any such reasons, all fee received from Exhibitors will be refunded, less all expenses incurred.Booth Design：
Exhibitors building their own booth must submit the booth design plans by 30th Sep., 2022 to the Organizer for approval. All design plans and event schedules must have the written approval of the Organizer. Exhibits and other objects to be arranged and events to be taken place in the booth must be clearly marked and stated in the design plan submitted. Please specify and take note: the distance between a stage and the public walkway must be no less than 50cm, locations of speakers, the total volume emitted from any speakers, microphones and booths must be below 85 decibels and all speaker ports must face into exhibition booths, diameter of any balloon and its distance from the ground, live events schedule including content, times, and list of performers (including MC).Booth Specifications:
| Booth Type | Specification | Remark |
|---|---|---|
| Shell Scheme | 3 m×3 m= 9 m2 | Include basic equipment (Booth Equipment Specifications are listed below) |
| Bare Space | 3 m×3 m= 9 m2 | ※Minimum order 36 sqm (4 booths) |
Booth Rental Tatiff:
| Booth Type | unit | Booth Rate (All prices below include tax.) |
Minimum order | ||
|---|---|---|---|---|---|
| Discount | Regular | unit | Area | ||
| Shell Scheme | 9 m2 | US$3,000 | US$3,300 | 1 | 9 m2 |
| Bare Space | 9 m2 | US$2,700 | US$3,000 | 4 | 36 m2 |
| Discount rate must be applied, approved and paid before June 30th, 2022. | |||||
| 6-Meter Corridor | per booth | US$700 (Minimum order of 18m2) | |||
| Open Corner Booth | Each one | US$ 330 (Minimum order of 18m2) | |||
| Booth exceeding 4-6 meters | 18 m2 | US$ 3,500 (Minimum order of 36m2) | |||
| Surcharge for 2-story booth | 9 m2 | US$ 880 (Minimum order of 36m2) | |||
★Rules to space allocation on the main aisle:
1.Exhibitors requested for space on the main aisle will have priority assignment; booths with increments total more than 40 will be allocated to the main cross aisle first, and receive 40% discount off the main aisle costs.
2.Exhibitors who did not request for space on the main aisle, will be allocated after determining the number of available booths remain on the main aisle, according to the number of booths they rent, the date of application, and order of payment received, in descending order:
(1)Those renting more than 100 increments of booths.
(2)Those renting more than 50 increments of booths but fewer than 100.
(3)Those renting more than 10 increments of booth but fewer than 50.
Booth Equipment Specifications:
Shell Scheme
•Equipment:
information desk*1, 100W spotlight*3 (electricity included), single-phase 110V/5A power outlet*1 (500W power included), folding chair*2, wastepaper basket*1, needle –punch carpet, fascia board with company name and booth number.
•Extra power usage (in addition to the 3 spotlights, 500W one single-phase 110V/5A power outlet) will be charged. Only the official contractor will supply electricity power.
Bare Space
• No partitions are supplied for bare space booth.• All electricity is supplied only through the official contractor.
