Exhibitor Zone
Home - Exhibitor Zone
Organizer：
Taiwan Visitors Association(TVA)Address: 8F.-1, No.285, Sec. 4, Zhongxiao E. Rd., Da’an Dist., Taipei City 106, Taiwan (R.O.C.)
Tel: +886-2-2752-2398
E-mail ：contact@taipeiitf.org.tw
Website ： www.taipeiitf.org.tw
Location：
Taipei Nangang Exhibition Center, Hall 1(No.1, Jingmao 2nd Rd., Nangang District, Taipei City 11568, Taiwan)
Dates：
November. 1st - 4th, 2024 (Friday – Monday)Eligibility：
■ The 2024 ITF Taipei International Travel Fair is open to all local and international travel-related organizations, airlines, travel agencies, hotels, resorts, B&B, theme parks, cruise lines, railways and highways operators, car rental companies, tourism publications and other travel-related enterprises.■Appendix:
1. Licensed Documents & Registration: Except for Taiwan Visitors Association Donation Entity, all exhibitors and delegates must provide the following documents as proof of eligibility.
1). All travel agencies, hotels and tourism-related organizations must present licensed documents and registration.
2) Hotels、B&Bs and homestays must have the government issued hotel and homestay license documents.
3) “Company Registration” or “Operating License” Registration Documents
※ Please log on to the Ministry of Economic Affairs Commerce Industrial Services Portal(http://gcis.nat.gov.tw)to download your company's registration and license documents.
2. If exhibitors wish to sell various product (service) vouchers (such as accommodation vouchers, hot spring vouchers, meal vouchers, etc.) during the exhibition, please upload "sample vouchers" and a "performance guarantee contract" for reference upon registration.
●For regulations of coupons, please refer to the “Mandatory and Prohibitory Provisions of Standard Form Contracts for Gift Certificates of Commodities (Services)” issued by the Ministry of Economic Affairs on April 10th, 2020 for details. (https://reurl.cc/zAWyXe)
●Consumer Protection Office Examinations and Targeted Reviews:
1. Coupons/Vouchers Contests Must Include:
① Terms and Conditions. (If the coupons have “periodical or seasonal” usage differences, the period, or the agreed usage method of the preferential and the usage method or similar context after the preferential period should be clearly stated.)
② The guarantee period must be no less than one year, effective from the selling date, and have the method and expiry dates for the guarantee stated.
③ If the voucher is damaged but still can be recognized, it is still valid and exchangeable; if it is name registered but lost or stolen, it can be redeemed. Extra fees or commission should comply with relevant regulations.
④ Refund procedure and amount are required to be included in the terms and conditions. The administrative fee can be charged on a pro-rata basis and complied with relevant regulations
2. Coupons/Vouchers Contests Must Exclude：
① Expiry date.
② It shall not be stated that the obligation to provide products or services can be exempted, extra fees shall not be charged while using the vouchers.
③ When issuers use a third party as the provider of the actual commodity (service), they are not allowed to state exemption from liability of issuers or intents of similar expressions when there are disputes in consumption between the consumer and the provider of the actual commodity (service).
④ The terms and conditions shall not against the law, obviously unfair or defrauded. ■ The companies of consignment sale of accommodation coupons, meal coupons, membership cards and other special offers/gift vouchers are not permitted.
Other Privileges(free of charge)：
■ Travel MartTo be announced.
■ Main Stage Performance and Product Presentation
All renowned performance groups around the globe to perform at the event are invited; by showcasing unique performances that demonstrate diversity and culture, as well as revealing the latest travel information. Exhibitors may also take this opportunity to further introduce and present new tourism products to consumers.
■ Press Conference
Approximately 200 members of the local and international press community will be invited to interview the organizing committee, creating greater exposure for the event.
■ ITF Preferential Exposure
Exhibitors can launch products with preferential prices during the event. The Organizer will also help to promote them on the official website of 2024 ITF and Facebook fan page, and also invite the media to report on it.
■ Right of using “2024 ITF Taipei International Travel Fair” logo
Exhibitors are allowed to use the logo during online promotions and sales, increasing product exposure by combining the ITF brand and its customer power.
Online Application begins at 10:00 a.m. on March 1st, 2024 and will close when the maximum number of applications has been received.
Website: www.taipeiitf.org.tw
Application Procedures：
• For all exhibitors, please upload a digital file of your company registration document within 7 days of online application. For all hotel and homestay entities, please upload a photocopy of government licenses and other relevant documents for authorization by the main organizers.• If exhibitors wish to sell various product (service) vouchers (such as accommodation vouchers, hot spring vouchers, meal vouchers, etc.) during the exhibition. They must conform to the "Mandatory and Prohibitory Provisions of Standard Form Contracts for Gift Certificates of Commodities (Services)"rules and regulations. Please upload "sample vouchers" and a "performance guarantee contract" during the exhibition registration period for reference and confirmation.
Online Registration Procedures：
※Please complete the payment after receiving the confirmation E-mail.
Payment Method：
Payment must be made via any of the following methods:• International money order
• T/T or wire transfer to Taiwan Visitors Association bank account details below
Bank: Mega International Commercial Bank Co. Ltd. HOFD Taipei Taiwan
Account Name: Taiwan Visitors Association
Account No.: 00753086780
Swift Code: ICBCTWTP007
★ US Dollars payment only.
※ If payment is made by ATM transfer or personal account, please notify the organizers by phone (+886-2-2752-2398) or E-mail (contact@taipeiitf.org.tw).
Application Deadline :
• Early Bird Deadline: June 30th, 2024• Payment Deadline: September 15th, 2024
※The organizer reserves the right to cancel the eligibility for exhibiting of any exhibitor whose payment has not been received after September 15th, 2024.
Cancellation and Refunds ：
Registered applicants who wish to withdraw from the Fair for any reason must submit a written request for refunds.Accepted cancellation will be refunded based on the following amount:
• Cancellation before Aug. 23rd, 2024, 75% of the total payable.
• Cancellation before Sep. 22nd, 2024, 50% of the total payable.
• Cancellation on or after Sep. 23rd, 2024, no refund.
*If booth reduction/withdrawal is requested by the Organizer, refunds would be processed separately.
Acceptance of Application：
•The Organizer reserves the right to accept or reject applications received online by email.•Please complete the payment after receiving the confirmation E-mail from the organizer.
Allocation Exhibition Space：
a. While consideration will be provided to the Exhibitor’s preference, the Organizer is responsible to allocate and the made Final decision for space allocation.b. The Organizer reserves the right to alter space allocations, reduce the number or size of booths, and change the location of booths according the capacity and the general interest of the exhibition.
Change or Postponement：
The 2024 Taipei International Travel Fair will be held at the venue and at the dates and times indicated in the Stand Registration. If for whatever reasons beyond the control of the Organizer that the venue is changed, or the dates and opening time are altered, cancelled, or postponed, the Organizer shall not be held liable for any losses suffered directly or indirectly by the Exhibitor. In the event the Organizer is obliged to cancel the Exhibition for any such reasons, all fee received from Exhibitors will be refunded, less all expenses incurred.Booth Design：
Exhibitors building their own booth must submit the booth design plans by Sep. 23rd, 2024 to the Organizer for approval. All design plans and event schedules must have the written approval of the Organizer. Exhibits and other objects to be arranged and events to be taken place in the booth must be clearly marked and stated in the design plan submitted. Please specify and take note: the distance between a stage and the public walkway must be no less than 50cm, locations of speakers, the total volume emitted from any speakers, microphones and booths must be below 85 decibels and all speaker ports must face into exhibition booths, diameter of any balloon and its distance from the ground, live events schedule including content, times, and list of performers (including MC).Booth Specifications:
| Booth Type | Specification | Remark |
|---|---|---|
| Shell Scheme | 3 m×3 m= 9 m2 | Include basic equipment (Booth Equipment Specifications are listed below) |
| Bare Space | 3 m×3 m= 9 m2 | 1.No partitions are supplied for bare space booth. 2.AII electricity is supplied only through the official contractor. |
Booth Rental Tatiff:
| Booth Type | Unit | Booth Rate (All prices below include tax.) |
Minimum order | ||
|---|---|---|---|---|---|
| Regular | Discounted (before June 30th) | ||||
| Shell Scheme | booth | US$3,300 | US$3,000 | 1 booth | |
| Bare Space | booth | US$3,300 | US$2,700 | 1 booth | |
| Open Corner Booth | booth | Add US$ 330 | 2 booths | ||
| 6-Meter Corridor | booth | Add US$ 700 | 2 booths | ||
| Surcharge for 2-story booth | booth | Add US$ 880 | 4 booths | ||
| Booth exceeding 4 meters in height (max to 6 meters) | 18 m2 | Add US$ 3,500 | 4 booths | ||
| Suspended balloon | per balloon |
Add US$350 (limited to one balloon with a diameter of less than 2 meters.
Please refer to the exhibition manual for relevant specifications) |
1 booth | ||
★Rules to space allocation on the main aisle:
1.Exhibitors requested for space on the main aisle will have priority assignment; booths with increments total more than 40 will be allocated to the main cross aisle first, and receive 40% discount off full-price for the main aisle.
2.Exhibitors who did not request for space on the main aisle, will be allocated after determining the number of available booths remain on the main aisle, according to the number of booths they rent, the date of application, and order of payment received, in descending order:
(1)Those renting more than 100 increments of booths.
(2)Those renting more than 50 increments of booths but fewer than 100.
(3)Those renting more than 10 increments of booth but fewer than 50.
*Each booth (shell scheme and bare space) is entitled to four sets of exhibitor credentials. Each set includes one exhibitor badge and four exhibitor entry tickets. Admission is granted with one exhibitor entry ticket per person per day, while the exhibitor badge is solely for identification purposes within the venue.
*For Booth exceeding 4 meters in height, an unit is 18m2(square meters). Any area less than 18m2 will still be considered one unit. Calculation for oversized booths was based on unit size. In case of any ambiguity, determination by the World Trade Center is considered final. For example, a 30m2 booth would be counted as 2 units, and a 40m2 booth as 3 units.
Booth Equipment Specifications:
Shell Scheme
•Equipment:
1 Reception desk, 3 projector lights (electricity included), 1 11 OV/SA socket (500W electricity included), 2 folding chairs, carpet, 1 trash can, exhibitor name placard, booth number.
•Additional fees required if more than the basic power usage (3 projector lights, 11 OV/SA socket 500W) are used. The power supply must be provided by the official contractor.
